Coming in October: New Shared University Drive

This semester, Information Services (I.S.) will be implementing a new shared University V: drive that will replace the current U: drive. The V: drive, which is accessible only by faculty and staff, will continue to provide shared storage space on the network for departmental and program use. Our goals for this replacement are to provide additional security measures and to simplify directory management.

Additional information will be shared over the upcoming weeks. If you have any questions, please feel free to contact me at llaroche@depauw.edu.

Take care,

Lynda

Topics in the following include:

1. Early adopter testing

2. Transition timeline

3. Preparing for the transition

4. Upcoming opportunities to learn more

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1. Early Adopter Testing

Early adopters are currently assisting I.S. with testing and should wrap-up around September 21. We will use their suggestions to fine-tune our processes in time for the roll-out.

2. Transition Timeline

Beginning October 3, department heads will need to request V: drive folder(s) as well as provide us with a list of users with their rights to the folder – either read only or read/write. We will provide you with a form that will enable you to easily submit your request.

Although folder names can be suggested, I.S. may need to make adjustments to follow established naming conventions when setting up the folders (e.g., Art/sculpture, ITAP, Science/chem, Training, etc.). User permissions will be granted at this top-level folder, thus eliminating the need for setting individual user permissions on sub-folders and files.

Once your request has been processed, I.S. will send you an email at which time a representative of your department will be responsible for moving your materials from the U: drive to the V: drive. Although the transition period is scheduled through the end of the semester, we encourage you to transition as soon as you can to avoid the end-of-semester rush.

3. Preparing for the transition

We recommend taking time to archive your current U: drive materials that are no longer needed on a regular basis by burning them to a CD or DVD. Taking this step will ensure your new V: drive is organized and efficient.

4. Upcoming opportunities

We are currently planning several opportunities for you to learn more about this transition, including:

• An online resource with tips for organizing files


• Q&A information sessions


• Consultations to discuss strategies that meet your department/program needs